Community Boating Center (CBC) has the following open job opportunities for our spring (March - June), summer (June - Aug), and fall (Sept. - Nov.) 2008 seasons:

The Program Manager oversees coordination and administration of all aspects of an ongoing program including planning, organizing, staffing, leading, and controlling program activities.

Primary Duties and Responsibilities
The Program Manager performs a wide range of duties including some or all of the following:

Plan the Program

• Plan the delivery of the overall program and its activities in accordance with the mission and the goals of the organization
• Develop new initiatives to support the strategic direction of the organization
• Develop and implement long-term goals and objectives to achieve the successful outcome of the program
• Develop an annual budget and operating plan to support the program
• Develop a program evaluation framework to assess the strengths of the program and to identify areas for improvement
• Develop funding proposals for the program to ensure the continuous delivery of services

Organize the Program

• Ensure that program activities operate within the policies and procedures of the organization
• Ensure that program activities comply with all relevant legislation and professional standards
• Develop forms and records to document program activities
• Oversee the collection and maintenance of records on the clients of the program for statistical purposes according to the confidentiality/privacy policy of the organization

Staff the Program

• In consultation with the Executive Director, recruit, interview and select well-qualified program staff
• Implement the human resources policies, procedures and practices of the organization
• Ensure that personnel files for the program are properly maintained and kept confidential
• Establish and implement a performance management process for all program staff
• Engage volunteers for appropriate program activities using established volunteer management practices

Lead the Program

• Ensure all staff members receive orientation and appropriate training in accordance with organizational standards
• Supervise program staff by providing direction, input and feedback
• Communicate with clients and other stakeholders to gain community support for the program and to solicit input to improve the program
• Liaise with other managers to ensure the effective and efficient program delivery
• Coordinate the delivery of services among different program activities to increase effectiveness and efficiency

Control the Program

• Write reports on the program for management and for funders
• Communicate with funders as outlined in funding agreements
• Ensure that the program operates within the approved budget
• Monitor and approve all budgeted program expenditures
• Monitor cash flow projections and report actual cash flow and variance to the Executive Director on a regular basis (monthly/bimonthly)
• Manage all project funds according to established accounting policies and procedures
• Ensure that all financial records for the program are up to date
• Ensure financial reports and supporting documentation for funders are prepared as outlined in funding agreements
• Provide required information to have invoices generated and submitted to funders according to the established timelines
• Identify and evaluate the risks associated with program activities and take appropriate action to control the risks
• Monitor the program activities on a regular basis and conduct an annual evaluation according to the program evaluation framework
• Report evaluation findings to the Executive Director and recommend changes to enhance the program, as appropriate

Qualifications

Education - University degree in a related subject
Professional Designation - US Sailing Level 1 Certification strongly preferred
Knowledge, Skills and Abilities - Program management/ Education, Computers
Experience - 3 to 5 years experience in a related field
Working Conditions - Office and on-the-water environment

The Program Manager will work a standard workweek but may be required to work some evenings and weekends to monitor program activities.

Responsibilities include preparation of daily lesson plans for classroom and on-the-water instruction following curriculum guidelines set by the Program Manager, and US Sailing. Must posses strong interpersonal skills to provide students and members with positive feedback to reinforce safe sailing procedures, hands-on instruction, and sailing fun.

Responsible for shoreside and on-the-water instruction, boat safety inspections, student evaluations, and daily program safety. Must posses current US Sailing Small Boat Sailing certificate, including current First-Aid certificates, and be proficient in chase boat operation.

Works with Jr. Sailing Instructors and volunteeres in training capacity to foster future Instructor candidates. Sailing Instructor candidates will perform on-the-water skipper's test evaluations for potential adult members at scheduled intervals. Sailing Instructor candidates may assume Dockmaster duties for scheduled adult open sailing hours and should be familiar with all Dockmaster responsibilities.

Works with Sailing Instructors to assist in shoreside and on-the-water drills. Acts as a positive role model for students, teaching basic sailing maneuvers and boat handling skills. Assists in boat maintenance and repair stressing the importance of equipment maintenance and general seamanship. The Jr. Sailing Instructor candidate will be given the opportunity to train in Instructor functions and activities, and will be provided with training and boat use membership privileges.

Responsibilities include boat maintenance and repair identifying potential repair needs and having the skill to affect them. Must maintain a boat sign out log for daily boat use by members and classes. Maintains control of time slots and boat use according to previously determined skill levels and membership status. Schedules skipper test evaluations for potential members with available instructors. Provides class availability schedules and information to all interested in joining Community Boating Center.

Must have experience in fiberglass repairs, working in wood, repairing aluminum rigging, and sanding and painting. Responsible for general on site maintenance of building and property. Must maintain current list of emergency contacts and procedures. Must be proficient in chase boat operation and rescue procedures set by the Program Manager. Responsible for weather evaluation and boat/ equipment allocation based on weather conditions and skill level.

Administrative Assistants ensure the efficient day-to-day operation of the office, and support the work of management and other staff.

Primary Duties and Responsibilities
Administrative Assistants perform a wide range of duties including some or all of the following:

Reception

• Answer general phone inquiries using a professional and courteous manner
• Direct phone inquires to the appropriate staff members
• Reply to general information requests with the accurate information
• Greet clients/suppliers/visitors to the organization in a professional and friendly manner

Office Administration

• Use word processing, spreadsheets, and databases to prepare reports, memos, documents
• Sort incoming mail, faxes, and courier deliveries for distribution
• Prepare and send outgoing faxes, mail, and courier parcels
• Forward incoming general e-mails to the appropriate staff member
• Forward voice mail from the general mailbox to the appropriate staff member
• Purchase, receive and store office supplies ensuring basic supplies are always available
• Code and file material according to the established procedures
• Update and ensure the accuracy of the organization’s databases
• Back-up electronic files using proper procedures
• Provide secretarial and administrative support to management and other staff
• Make travel, meeting and other arrangements for staff
• Coordinate the maintenance of office equipment

Assist with Financial Management

• Use computer software to prepare invoices and financial statements
• Code and file financial material according to established records management procedures
• Process accounts payable ensuring timeliness and accuracy of information
• Process accounts receivable ensuring timeliness, accuracy of codes and proper backup
• Prepare accurate bank reconciliations and deposits
• Administer petty cash according to established procedures
• Assist with financial reports as required
• Month end duties as required

Provide Board Support

• With the Executive Director, prepare meeting agendas and support material for distribution
• Ensure the timely distribution of material to the Board
• Support the Board with meeting, travel and other arrangements
• Draft minutes of Board meetings for review by the Executive Director
• Create action list for management staff from board meetings

Qualifications

Education - HS Diploma, Post secondary in businessor office management a plus
Professional Designation - None
Knowledge, Skills and Abilities - Proficiency in computers and office equipment

The Administrative Assitant will work a part-time workweek and provide an opportunity for volunteer and community service credit.

Community Boating Center
Attn: Hiring Committee
PO Box 5849
Providence, RI 02903
info@communityboating.com

Community Boating Center (CBC) is a non-profit, 501c3 recreational organization offering all members of the community an opportunity to sail. Located in India Point Park, CBC provides outreach, sailing lessons and affordable access to the Providence waterfront.